# Client Agreement – Letter Format (General)

To whom it may concern, **[insert client name]**, for **[project name]**, dated **[insert date]**.

## 1. Scope of Work
- Design‑only projects: concept, drawings, documentation
- Turnkey projects: design + execution
- Detailed inclusions will be attached as Annexure‑A

## 2. Project Timeline & Milestones
- Expected timelines for design deliverables, execution stages, and handover
- Provision for delays due to approvals, payments, or site conditions

## 3. Design Ownership & Copyright
- All concepts, drawings and ideas remain the intellectual property of the designer
- Limited usage rights granted to the client for the project
- Restrictions on sharing/replicating without permission

## 4. Fees & Payment Terms
- Design‑only: flat/fixed or milestone‑based
- Turnkey: design + execution cost breakup
- Payment schedule: advances, due dates, and late fee policy

## 5. Vendor & Material Responsibility
- Design‑only: client engages vendors and procures materials
- Turnkey: designer manages vendors, sourcing and execution
- Guarantees and warranties by respective vendors/manufacturers

## 6. Site Supervision & Execution Responsibility
- Design‑only: designer not liable for site execution errors
- Turnkey: designer ensures coordination, quality control and supervision

## 7. Changes, Additions & Revisions
- Procedure for scope changes and change orders
- Cost/time impact to be approved before implementation

## 8. Termination, Refund & Liability
- Conditions for termination by either party
- Refund policy based on project stage
- Limitation of liability and dispute resolution

Sincerely,

**[Your Name]**  
Founder & Principal Designer – **[Your Business Name]**

Contact: **[insert your work contact]**  
Office: **[insert your office address]**  
Email: **[insert your work mail id]**